Primary Responsibilities

Key Performance Indicators

i. Provides strategic leadership in finance, human resource and administration management.

a) Finance, human resource and administration reports.

ii. Provides technical guidance in developing and implementing guidelines and procedures governing finance, human resource and administration support systems.

a)       Technical guidance reports

b)      Policy guidance and development plans

iii. Maintains and enhances proper guidelines for information dissemination and records management.

a) Proper recording reports

b) Adherence to financial systems report

iv. Monitors expenditure and revenue collection.

a)       Financial reports

Key Responsibilities on reviews of procedures and guidelines governing finance and administration systems

Key Performance Indicators

i. Recommends guidelines for installation of security systems to safeguard property and assets of the Council.

a) Recommendation guidelines report.

ii. Implements the LCN procurement plan.

a). Procurement implementation report

iii. Reviews Assets Register and advices Executive Director on matters relating to procurement, maintenance and disposal

a) Recommendations on the assets register

iv. Advices Executive Director on accidents and losses

a) Accidents and losses Reports

Oversees transport management systems

Key Performance Indicators

i. Advices the Executive Director on transport management issues including transport policy

a)       Report on the transport management issues

The efficient use of financial resources to achieve optimum output – key responsibilities

Key Performance Indicators

Advises the Executive Director of the need to change or amend existing accounting systems to achieve improvements.

a) Recommendations document on the improvement of the accounting system

Advises Executive Director on the status of funds.

a) Report on the status of funds

Responds to any observations or queries from the external auditors for accountability and transparency.

a) Report to the auditors

Monitors expenditure and revenue collection

Key Performance indicators

i. Implements internal controls and liaises with the Executive Director regularly to maintain set standards of accounting systems.

a) Accounting reports

ii. Submits all accounting information relating to funded projects in a manner that has been agreed with the funding partners.

a) Financial reports

iii. Conducts surprise checks regularly on the use of petty cash to verify the correctness of balances and records.

a) Reports

iv. Advises project officers to ensure that they comply with financial rules and regulations.

a) Memorandum on the compliance

Monitor all cash inflows and outflows from bank accounts to ascertain cash

a) Cash flows statements reports

Handles administration of salaries and fringe benefits

Key Performance Indicators

Checks the payroll to determine appropriateness of salaries and benefits.

a) Payroll inspection report

Ascertains timely processing and payment of leaves and terminal benefits.

a) Staff leave schedule

Handles staff welfare and safety of employees

Key Performance Indicators

i. Advises staff on code of conduct, terms of appointment and conditions of services

a) Memorandum to staff

ii. Creates awareness of Health and Safety Standards and procedures.

a) Minutes and reports

iii.Counsels employees on personal/social problems that affect work.

a) Report

Investigates accidents in the workplace.

a) Report

Organizes employee welfare service as prescribed by policies and procedures.

a) Report

Assesses validity of claims on annual increments and awards based on performance.

a) Assessment report

Oversees the maintenance of Human Resources information

a) Staff complement and profiles

Coordinates the activities of the unit

Key Performance Indicators

Develops annual objectives for the Finance department to provide direction, guidance, and approves department’s work plans to ensure adherence to LCN’s objectives.

a) Finance department work plans

Reviews training plans and submits to Executive Director for approval.

a) Reviews training plans

Undertakes the annual staff Training and Development budget.

a) Staff training and development budget

Ascertains timely filling of performance appraisal forms.

a) Performance appraisal report

Appraises administrative staff to asses their performance and to enhance individual development.

a) Performance appraisal report

Performance Management Key responsibilities

Key performance indicators

Approves staff work plans to ensure adherence to LCN’s plans and objectives.

a) Staff work plans

Reviews staff training plans and submits to Executive Director for approval.

a) Staff training plan recommendations

Ascertains timely filling of performance appraisal forms

a) Performance appraisals

Be part and support LCN management team activities

a) LCN management team attended