• To Type and manage all correspondence; reports, memos, documents and drafting of routine correspondence
• To develop suitable filing system and records keeping
• To ensure overall coordination and smooth functioning of LCN Programmes administration

Specific Functions:

• To provide secretarial support to LCN staff, LCN Consultants where such is warranted and/or deemed necessary by LCN
• To type all letters, reports, memos and documents assigned for typing
• To proof read and check mistakes in all typed materials
• To ensure accurate keeping of LCN records through efficient filing notation and circulation of mail and files within LCN and member NGOs
• To coordinate appointments and remind affected staff in advance
• To prepare weekly, monthly and quarterly plans as well as monthly and annual reports
• Operate and ensure adequate handling and maintenance of LCN equipment – telephones, fax machines, computers, photocopiers and other office equipment
• To manage petty cash flow
• To make communications and motor vehicles mileage billing to programmes

Other responsibilities
 

• Be ready to do any extra work of LCN that may be assigned from time to time and partake in all LCN general activities

Requirements

• Diploma in Administration or Secretarial Studies
• Two years experience doing the similar job
• Have a valid driver’s license

Closing date for applications: 23/06/06